Selected case studies

Engagements,
measured in outcomes. Not slide counts.

Six recent engagements — each one chosen because it illustrates a different facet of how we work. Names withheld; metrics verified by clients.

Recent Engagements

Six cases, six
different decisions.

Drawn from advisory, fractional, and project engagements across the last three years. Selected to show range — not because they were the easiest wins.

Court Logic — tournament & league platform courtlogic.events →

Client: Court Logic (founded & operated)
Constraint: Tournament software treats scheduling as a calendar problem — not a constraint-satisfaction problem. Human-built schedules routinely violate court availability, blackouts, travel windows, and rivalry rules.
Engagement: Founded · Multi-year platform build & operation
Recommendation: Build a true multi-sport SaaS: constraint-based scheduling solver, power rankings engine, real-time scoring, integrated payments, and team communications — on Laravel/Aimeos with a Vue 3 + Inertia front end.

7 sportsBasketball, volleyball, football, baseball, soccer, lacrosse, pickleball
4 formatsSingle-elim, double-elim, round-robin, pool play + bracket
SolverConstraint-based scheduler respects courts, blackouts, travel, rivalries
ProductionPowering live youth, school, and adult-league operations

CYBN — youth basketball league at scale cybntournaments.com →

Client: CYBN Tournaments (anchor league)
Constraint: Operating a multi-season youth basketball league with seasonal registration, scheduling, scoring, rankings, and payments was consuming volunteer and admin capacity — and capping the league’s ability to grow.
Engagement: Platform build & ongoing operation
Recommendation: Move the league onto Court Logic end-to-end: registration → scheduling → real-time scoring → standings → payouts. Use CYBN as the proving ground that hardens the platform for every other league downstream.

End-to-endRegistration, scheduling, scoring, standings, and payments in one system
Live scoringScore from the bench; standings recalculate instantly across every device watching
Power rankingsStrength of schedule, margin, and momentum — not just win-loss
Multi-seasonOperating in production across multiple competitive seasons

Digital transformation for a legal firm

Client: Mid-sized legal practice, 50+ attorneys
Constraint: Legacy document management causing inefficiency and exposing the firm to compliance risk
Engagement: Project — 16 weeks
Recommendation: Cloud-based DMS with automated workflows, hardened security, and partner-level adoption plan

40%Reduction in document retrieval time
$120KAnnual operational cost savings
Compliance ↑Posture aligned to industry regulations
CSAT ↑Client satisfaction improved across matters

IT infrastructure overhaul

Client: Manufacturer, 200 employees
Constraint: Aging infrastructure causing frequent downtime and material security exposure
Engagement: Fractional CIO + project — 9 months
Recommendation: Full network redesign with modern security architecture, redundancy, and managed-service operating model

99.8%Uptime improvement, year over year
0Security incidents in first year
50%Faster data processing across operations
Scale-readyPlatform sized for next-phase growth

Executive technology restructuring

Client: Healthcare services organization
Constraint: Organizational inefficiencies and unclear technology accountability limiting growth
Engagement: Strategic advisory — 6 months
Recommendation: Organizational redesign of the technology function with new reporting structure, KPIs, and quarterly reviews

30%Improvement in operational efficiency
+25%Increase in employee satisfaction
ClarityDefined accountability across the stack
New marketsSuccessful expansion into adjacent regions

Cloud migration strategy

Client: Financial services firm
Constraint: Modernize infrastructure while maintaining strict security and regulatory compliance
Engagement: Project + advisory — 12 months
Recommendation: Phased cloud migration with hybrid architecture, control enhancements, and FinOps discipline

60%Reduction in infrastructure cost
DR ↑Improved disaster recovery posture
RegulatedEnhanced regulatory compliance
ElasticGreater system flexibility and scalability

Portfolio Patterns

What the work
has in common.

Different industries, different sizes, different starting problems — with a few constants worth noting.

A — Measurable

Quantifiable outcomes

Every engagement delivers business outcomes you can put on a slide — cost savings, efficiency gains, revenue lift, posture improvements.

B — Range

Industry breadth

The portfolio reflects real comfort moving between domains — with the discipline to ask “what’s different here?” on day one.

C — Durable

Long-term partnerships

Most clients return for additional engagements and refer us into their networks — the truest measure we have.

Client Testimonials

Said better,
by them.

Names withheld, sentiments reproduced verbatim. Each quote published with the client’s consent.

Prairie Mill transformed our operations completely. The strategic approach and hands-on implementation made all the difference.
CEO · Manufacturing Company

Their expertise in both technology and management helped us achieve results we didn’t think were possible.
Managing Partner · Legal Firm

Professional, knowledgeable, and results-driven. They exceeded our expectations in every way.
CTO · Technology Startup